Civil Society Coordination Meeting on April 28, 2022 – Meeting Minutes

1. Medical coordination

1. 1. Stratos Chiotis (MDM Greece) has facilitated the coordination of MDM and MEDU (Italy), to cover services at the First Aid container, as follows:
      1. MDM – daily 09:00 to 17:00
      2. MEDU – daily from 15:00 (16:00) to 23:00
   2. MDM Greece will maintain its team until the end of July;
   3. MEDU Italy will maintain its team until the end of May;
   4. The Maltese Cross will have 2 nurses starting on May 1st;
   5. All teams that have medical personnel should discuss with Stratos to ensure the best use for the human resources;

=> Friday, April 29: the medical teams will start operating the First Aid container

=> all medical services at the border are coordinated by the Department of Public Health Suceava (DSP Suceava), who are also checking the credentials of all medical staff present at the border; Stratos will continue to liaise with them and facilitate the coordination process;

2. Organizations Medium Term Presence Plan

1. 1. All organizations present at the border should share with the other organizations what services we are currently providing and until what date, according to each organization’s medium term planning;
   2. On siret.help there should be a way to mark what organizations were present at each weekly coordination meeting;

=> The Coordination Center is providing a form for all organizations to fill and share their current commitments + the time for which they are taken – link: https://forms.gle/WVFiNyZnhjkPtfRx8

=> each weekly meeting will have a standing point where organizations would share any updates on the commitments of their organizations;

3. Color coded vests 

1. 1. The Department for Emergency Situations (DSU) has sent to the ISU structure at the border a number of vests, coded by the service offered to the refugees by the person wearing the vest (details in RO: https://web.facebook.com/geeksfordemocracy/photos/a.2070347359925499/2868205846806309/);
   2. The services and the vests colors:
      1. red = medical assistance;
      2. orange = translator;
      3. black = food;
      4. green = accommodation;
      5. blue = transport;
      6. yellow = social work;
   3. the organizations offering the above services at the border need to go to the command center with a list of the number of vests of each color needed for the organization;
      1. the organizations should request only the number of vests needed to cover the people offering the service at a time;
      2. the organizations should transfer the vests among their own staff, when they work in shifts;

4. Info Point tent 

(Note: the information about the Info Point tent has been updated with the latest guidance from ISU)

• The services that will be covered in the tent:
  • Medical Support => qualified medical staff:
    • ensures medical triage;
    • offers basic medical support;
  • Psychosocial Support => qualified social workers:
    • offers basic social & psychological support;
    • informs the refugees about the options they have;
    • offers info about: food, clothes and their availability in the camp;
  • Legal counseling => qualified professionals (could be staffed remotely, by staff answering their phone, not call center numbers);
  • ISU:
    • info about transport;
    • info accommodation;
    • tea, coffee, water, sweets = available in / close to the tent; 
    • accompany refugees to locations in the camp that offer the services they need;
    • bring goods requested by refugees that are available in the camp;
  • Translation:
    • helps all the desks in the tent with translation;
  • Coordinator (could be staffed remotely);
    • ensures the sync between the online schedule and the physical board with the schedule;
    • helps organizations fulfill their commitments while following the schedule;

• The Info Point tent will start its operation on Monday, May 2nd at 08:00, and will continue it with 24 / 7 schedules for all the roles covered;
• Online schedule: 
  • AMURTEL will provide the link to the online schedule in the group Coordonatori ONG – Siret;
  • All organizations should put their commitments as comments in this document;
  • The Coordinator on duty in the info tent will resolve the comments, putting the commitments in the schedule;